Current information from HFU about the Corona virus: www.hs-furtwangen.de/coronavirus

Data protection information

Please note: only the German version of this information is legally binding.

I. Name and address of controller

The controller as defined by the General Data Protection Regulation (GDPR) and other Member State national data protection laws, as well as in other data protection legislation, is:

Furtwangen University
Robert-Gerwig-Platz 1
78120 Furtwangen
Tel: 07723 920-0
Email:
info(at)hs-furtwangen.de
represented by the President of Furtwangen University, Prof. Dr. Rolf Schofer.
Website:
www.hs-furtwangen.de

II. Name and address of data protection officer

The data protection officer appointed by the above-mentioned controller is:

Prof. Dr. Dirk Koschützki
Furtwangen University
Robert-Gerwig-Platz 1
78120 Furtwangen

Email: datenschutzbeauftragter(at)hs-furtwangen.de

III. General information regarding data processing

1. Scope of personal data processing

In principle we collect and use the personal data of our users only in as far as this is necessary for the provision of a functioning website and of our content and services. The collection and use of the personal data of our users is carried out on a regular basis only upon receipt of user consent. Exceptions to this rule, are cases where it is not possible to gain consent in advance for practical reasons, and where processing of such data is allowed by law.

2. Lawful basis for the processing of personal data

The lawful basis for the request for permission to process personal data is set out in Art. 6 (1) a) of the GDPR.
The lawful basis for the processing of personal data necessary for the completion of a contract, in which the contract party is the person involved, is set out in Art. 6 (1) b) of the GDPR. This is also valid for processing which is necessary to carry out pre-contractual measures.
The lawful basis for the processing of personal data necessary for the fulfillment of legal requirements by our organization is set out in Art. 6 (1) c) of the GDPR.
The lawful basis for cases where the processing of personal data is in the vital interest of the party involved, or that of another natural person, is set out in Art. 6 (1) d) of the GDPR.
The lawful basis for processing in cases where it is necessary to safeguard the legitimate interests of our organization or those of a third party, and where these are not outweighed by the interests and fundamental rights and freedoms of the party involved, is set out in Art. 6 (1) f) of the GDPR.

3. Data erasure and storage duration

The personal data of the party involved will be erased or become inaccessible as soon as the purpose for storage ceases to apply. Extended storage of data can occur if the person involved is subject to legal regulations, laws or other directives of the European Union in which this is designated by European or national legal authorities. In addition, access to data will be blocked or data will be erased in cases where the storage deadline has expired according to defined norms, except in cases where it is necessary to extend data storage duration in order to complete or fulfill a contract.

IV. Availability of the website and setting up of logfiles

1. Description and scope of data processing

Every time our internet page is accessed, our system automatically collects data and information from the computer system of the accessing computer. In doing so, the following data is collected:

  1. Information regarding the browser type and the version used
  2. User's operating system
  3. User's IP address
  4. Date and time of access
  5. Websites which are accessed from the user's system through our website

The data is also stored in the logfiles of our system. These data are not stored together with the user's personal data.

2. Lawful basis for data processing

The lawful basis for the temporary storage of the data and the logfiles is set out in Art. 6 (1) f) of the GDPR.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the user's computer to access our website. To do so, the IP address of the user remains stored for the duration of the access.

Storage of logfiles is carried out to ensure the website can operate. In addition the data are used to optimize the website and to ensure the security of our information engineering systems. The data is not analyzed for marketing purposes during this process.

Processing of this data is necessary for the purposes of our legitimate interests as set out in Art. 6 (1) f) of the GDPR.

4. Storage duration

The data are erased as soon as they are no longer needed for their original processing purpose. In the case of data collection to provide access to the website, this occurs when the relevant session is ended.

The data in logfiles are erased within 7 days at latest. Longer storage is possible. In this case the IP addresses of the users are erased or made illegible so that they are no longer personally identifiable.

5. Options for withdrawal of consent and removal

The collection of data to provide access to the website and the storage of data in logfiles is strictly necessary for the operation of the internet pages. As a result users cannot withdraw their consent.

V. Use of cookies

1. Description and scope of the data processing

Our webpages use cookies. Cookies are text files which are stored in the internet browser or are stored by the internet browser in the computer system of the user. When a user accesses a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic string of text or "unique identifier", which enables our website to recognize the browser when it reloads our website.

In the cookies the following data are stored and transmitted:

  1. Search settings

We use cookies in order to make our website more user-friendly. Some elements of our internet pages require that the accessing browser can also be identified after a change in pages.

We also use cookies on our website to analyze the browsing behaviour of our users.

For this purpose the following types of data can be transmitted:

  1. Entered search terms
  2. Frequency of page views
  3. Use of website functions

The user data gained in this way are technically manipulated so that they are not personally identifiable. As a result it is no longer possible to identify who the data belongs to. This data, and any other personal user data, are not stored.

Upon access to our website, users are informed by a floating banner about the use of cookies for analytical purposes and referred to this data protection declaration. This is followed by information on how to prevent the storage of cookies in the browser settings.

2. Lawful basis for data processing

The lawful basis for the processing of personal data using cookies is set out in Art. 6 (1) f) of the GDPR.

3. Purpose of data processing

The purpose of the use of cookies which are technically necessary, is to simplify the use of websites for the users. Some functions of our internet pages simply cannot be offered without the use of cookies. For these the browser must also be recognized after a page change.

  1. Awareness of search settings

The user data collected through the use of cookies which are technically necessary, are not used to produce user profiles.

The use of analysis cookies serves to improve the quality of our website and its content. By using analysis cookies we find out how the website is used and are able to continually improve what we offer.

Processing of this data is necessary for the purposes of our legitimate interests as set out in Art. 6 (1) f) of the GDPR.

4. Storage duration, options for withdrawal of consent and removal

Cookies are stored on the user's computer and from here are transmitted to our page. Thus, as a user, you also have control over the use of cookies. By changing the settings in your internet browser, you can deactivate or limit the transmission of cookies. Cookies which have already been stored can be deleted at any time. You can also set your browser to delete cookies automatically. Please be aware that if cookies for our website are deactivated, this may limit the functionality of the website.

VI. Newsletter

1. Description and scope of data processing

It is possible to subscribe to a free newsletter on our website. As part of the registration process, the data from the registration form is transmitted to us.

The following data are also collected during the registration process:

  1. IP address of the accessing computer
  2. Date and time of registration

For the processing of data, consent is requested during the registration process and the user is referred to this data protection declaration.

No data is forwarded to a third party through the data processing necessary to send the newsletter. The data are used exclusively for the sending of the newsletter.

2. Lawful basis for data processing

The lawful basis for the processing of data, after the user has registered for the newsletter by providing their consent, is set out in Art. 6 (1) a) of the GDPR.

3. Purpose of data processing

The user email address is stored to enable the newsletter to be delivered.

The storage of other personal data during the registration process serves to avoid misuse of the services or the email address used.

4. Storage duration

The data are erased as soon as they are no longer needed for their original processing purpose. The user email address is therefore stored as long as the subscription to the newsletter is active.

Other personal data collected during the registration process are generally erased within 7 days at latest.

5. Options for retraction of consent and removal

Subscription to the newsletter can be cancelled by the user at any time. A link for this purpose is provided in each newsletter.

In this way it is also possible to withdraw the consent for storage of the personal data collected during the registration process.

VII. Contact form and email contact

1. Description and scope of data processing

Our internet pages contain contact forms which can be used for electronic communication. If users take advantage of this option, the data entered in the forms are transmitted to us and are stored.

At the point in time of sending the message, the following data are stored:

  1. User IP address
  2. Date and time of registration

In order to process the data, the consent of the user is requested during the transmission process and the user is referred to this data protection declaration.

A message may also be sent to an already-existing email address. In this case, the user's personal data transmitted with the email, are stored.

No data is transmitted to a third party during this procedure. The data are used exclusively for the communication process.

2. Lawful basis for data processing

The lawful basis for the processing of the data after the user has given consent, is set out in Art. 6 (1) a) of the GDPR.

The lawful basis for the processing of the data which is transmitted during the sending of an email is set out in Art. 6 (1) f) of the GDPR. If the purpose of the email contact is to conclude a contract, the lawful basis for the processing of data is additionally set out in Art. 6 (1) b) of the GDPR.

3. Purpose of data processing

Processing of personal data from the form exclusively serves the communication process. In the case of email communication, the processing of the data is necessary for our legitimate interests. Other personal data processed during the transmission process serve to prevent misuse of the contact form and to ensure the security of our technical information systems.

4. Storage duration

Data are erased as soon as they are no longer needed for their original processing purpose. For the personal data from the contact form and those which were sent by email, this happens when that particular conversation with the user is ended. The conversation is considered ended when it is clear from the circumstances that the matter in question has clearly been brought to a conclusion.

Additional personal data collected during transmission are erased within 7 days at latest.

5. Options for withdrawal of consent and removal

The user has the option of withdrawing his or her consent for the processing of personal data at any time. If the user contacts us by email, he or she can withdraw consent to the storage of his or her personal data at any time. In such a case, this would end the communication.

In this case, all personal data which were stored in the process of establishing contact will be erased.

VIII. Web analytics using Matomo (formerly PIWIK)

1. Scope of processing of personal data

We use the open source software tool Matomo (formarly PIWIK) on our website to analyze the browsing behaviour of our users. The software places a cookie on the user's computer (see section on cookies above). When users load a page on our website, the following data are stored:

  1. Two bytes of the IP address of the user's system
  2. Webpage loaded
  3. Website from which the user accessed our webpage (referrer)
  4. Subpages subsequently loaded after accessing the first webpage
  5. Time spent on the webpage
  6. Frequency of access to the webpage

The software runs exclusively on our webpage servers and the user's personal data is only stored there. Data is not transmitted to a third party.

The software is set up so that the IP addresses are not stored in their entirety. Two bytes of the IP address are hidden (e.g. 192.168.xxx.xxx), making it impossible to use the shortened IP address to identify the computer loading the page.

2. Lawful basis for the processing of personal data

The lawful basis for the processing of personal data is set out in Art. 6 (1) f) of the GDPR.

3. Purpose of data processing

Processing of the user's personal data enables us to analyze the browsing behaviour of our users. By analyzing the data, we can gather information about the use of the individual components of our webpages. This helps us to improve our webpages on a continual basis and make them more user-friendly.

Processing of the data is necessary for the purpose of our legitimate interests as set out in Art. 6 (1) f) of the GDPR. By making the IP anonymous, the interests of the user which require protection of their personal data are adequately taken into account.

4. Storage duration

The data are erased as soon as they are no longer needed for their original purpose.

In this case, this occurs after 180 days.

5. Options for withdrawal of consent and removal

Cookies are stored on the user's computer and from here they are transmitted to our page. Therefore, you as the user also have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or limit the use of cookies. Cookies which have already been stored can be deleted at any time. You can also set your browser to delete cookies automatically. If cookies for our website are deactivated, it may affect the functionality of our website.

An analytics opt-out option is offered on our website. To use it, you should follow the link provided. By doing so another cookie is stored in your system which tells our system not to store your user data. If you delete this cookie from your system, the opt-out cookie will have to be set up again.

Further information regarding the privacy settings of the Matomo software can be found under the following link: matomo.org/docs/privacy/.

IX. Open Street Map

We use Open Street Map on our website to show maps and give directions. This service is provided by Stamen Design / fastly in the USA. To increase the protection of your data when you visit our website, the plug-in is linked to the page with a so-called "2 click solution". This ensures that when calling up a page on our website, no link to the server of Stamen Design / fastly is established. It is not until you activate the plug-in, and in doing so give your consent for data transmission, that the browser sets up a direct link to the servers of Stamen Design / fastly. The content of the plug-in will then be transmitted directly to your browser from the provider in question and connected to your page. Through this connection, the provider receives the information that your browser has called up that particular page of our website. This information (including your IP address) will be transmitted from your browser directly to the server of the provider in question and stored there. By clicking on "Activate" you accept the storage, processing and use of the automatically collected data, as well as the data you provide through Open Street Map, by one of its representatives or a third party provider (legal basis Art. 6 Para. 1 a of the Data Protection Regulations). The following data are potentially transmitted:

  • IP address
  • Browser type/version
  • Operating system used
  • Internal resolution of the browser window
  • Screen resolution
  • JavaScript activation
  • Java on/off
  • Cookies on/off
  • Depth of colour
  • Time of access

For information regarding the purpose and scope of the data acquisition and the further processing and use of the data by Stamen Design / fastly, as well as your rights and possible settings for the protection of your privacy, please refer to the data protection information of Stamen Design / fastly: www.fastly.com/privacy.

X. Rights of the data subject

You are entitled to various data subject rights, in particular the Right to Information (Art. 15 DS-GVO), the Right to Rectification (Art. 16 DS-GVO), the Right to Erasure (Art. 17 DS-GVO) or to Restriction of Processing (Art. 18 DS-GVO). More information on the Right to Information as well as the Right to Erasure can be found here:

https://www.baden-wuerttemberg.datenschutz.de/wp-content/uploads/2013/02/DSK-Kurzpapier-6-Auskunftsrecht.pdf

External link opens in a new window:https://www.baden-wuerttemberg.datenschutz.de/wp-content/uploads/2017/08/DSK_KPNr_11_Recht-auf-Vergessenwerden.pdf

In the event that we process your data for the performance of a public task assigned to us pursuant to Art. 6 (1) (e) DS-GVO or on the basis of a legitimate interest pursuant to Art. 6 (1) (f) DS-GVO, you have the right to object to the processing (Art. 21 DS-GVO).

In the case of processing based on consent, this can be revoked at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation. With regard to data that you have provided to us yourself, you may have a Right to Data Portability (Art. 20 DS-GVO).

The assertion of your data subject rights is possible free of charge. If you believe that the processing of personal data concerning you violates the DSGVO, complaints can be submitted to us at info(at)hs-furtwangen.de with the subject "Data Protection". If you exercise your data subject rights, you will receive a response from us within one month at the latest.

You also have the right to lodge a complaint with a data protection supervisory authority pursuant to Art. 77 DS-GVO if you believe that the processing of personal data relating to you violates the DSGVO. Complaints can be submitted to the State Commissioner for Data Protection and Freedom of Information of Baden Württemberg - also online at http://www.baden-wuerttemberg.datenschutz.de.