Current information from HFU about the Corona virus: www.hs-furtwangen.de/coronavirus

Corona virus FAQs

Status: 26 June, 2020, 5.00pm

The Summer Semester began on 20 April 2020. No face-to-face lectures are currently taking place. All lectures are being given in a distance learning format (live streaming, chat, recorded lectures, etc.)

Information for students

Download file:Overview of regulations

(Last updated: 26 June 2020)

My thesis has been affected by the corona situation. What can I do?

You can apply to extend your thesis by 6 months (master's thesis: 9 months). In addition, the thesis topic can be altered to exclude the work which could not be carried out. It is also possible to pause or to discontinue work on the thesis. The latter will require you to apply for a new topic. More information can be found in the following document: Overview of regulations.

(Last updated: 10 June 2020)

Can I do an internship semester?

Internship semesters will continue. Upon application, it is possible to reduce the number of presence days in companies from 95 to 80 days. Days spent working at home will be counted as presence days. Withdrawal from the internship semester is possible, if the internship has not yet started or has only just started. More information can be found in the following document: Overview of regulations.

(Last updated: 10 June 2020)

Has it been decided when the Winter Semester 2020/21 will start?

Unfortunately the dates for Winter Semester 2020/21 have not yet been finalised. Currently lectures for higher semesters and master's programmes will begin on 5 October, and for first semester students in bachelor's programmes, on 12 October 2020. We will inform you as soon as possible, when these dates have been finalised.

(Last updated: 15 June 2020)

I am experiencing financial difficulties. Where can I find assistance?
  • The BW-Nothilfefonds (BW Emergency Funds) provide bridging loans for students who ineligible for, or do not receive enough, other funding. This opportunity is open to matriculated students who can prove they are in an emergency situation as a result of not being able to work, and do not receive sufficient income from other sources such as BAföG or scholarships. The emergency funds provide an interest-free loan of up to €450 for the months of April and May (a maximum of €900 in total) for students who can provide evidence that they have had no income from their part-time job since April. Applications should be made to Studierendenwerk Freiburg.
  • The Studienkredit der KfW (KfW Academic loan) is a programme run by the Kreditanstalt für Wiederaufbau (KfW). Students are eligible for up to €650 per month – regardless of their income or that of their parents. German students can apply for a bridging loan from 8 May 2020. The interest on the loan will initially be paid by the Ministry of Education and Research. Foreign students living in Germany can apply from 1 June 2020. Further information can be found here: www.kfw.de/studienkredit-coronahilfe.

(Last updated: 4 May 2020)

What do I have to know about exams?

One-off change of mode of teaching or examination
If one-off changes of the mode of teaching or examinations is necessary, this will be listed in Lists of courses and examinations. In addition, the faculties are required to inform their students of this separately.
Withdrawal from examinations
In Summer Semester 2020 it is possible to withdraw from an examination or examinations without providing any reason, even if this is not the first registration for the examination. Application must be made to the Examinations Office at latest one day before the examination in question. If the examination is composed of several parts, contrary to normal regulations, an official withdrawal immediately before the final part-examination is possible, even if the first part was not passed.
Viewing of examination papers
Viewing of examination papers in the University is not possible until further notice, and at earliest when face-to-face lectures restart. The examiner can be contacted to find out whether it is possible to discuss papers by telephone or video conference.
Oral examinations
Oral examinations will generally be carried out online and only carried out on campus in exceptional cases. The use of a video camera for an online examination is only allowed if permission has been given. If a video camera is to be used, the University must make this possible on campus. On campus oral examinations will be carried out in a well-ventilated room which allows a minimum distance of 1.5m between those present. It is possible to take part in an oral examination as long as:

  1. you are not under quarantine or have not been recommended to self-isolate, and
  2. you are showing no symptoms of illness. This applies to all those participating in the examination.

It is not permitted to record the examination.

For a colloquium the regulations in the paragraph on "Thesis presentation colloquium" are applicable.
If you are scheduled to take an oral examination in the near future, please contact your dean of studies or the relevant examiner in this regard.

(Last updated: 5 June 2020)

If I want to take a leave of absence, repeat a semester (do a "B" semester) or have my credits recognised, what should I do?

Applications of any type should be sent digitally.

  • The deadline for the submission of applications for accreditation for the Summer Semester 2020 (the first 3 weeks of lectures) has expired. Late applications must be authorised by the Head of the Examinations Office.
  • Applications for leave of absence for the Summer Semester 2020 or for a repeat semester will only be authorised in exceptional circumstances by the Head of the Examinations Office and with the approval of the dean of studies, as the deadline set (Friday 24 April 2020) has already expired. The signed application for leave of absence (scan or mobile phone photo) should be sent by email to the dean of studies.
  • The same applies for applications to bring forward lectures.
  • The deadline for applying for electives and languages (until Thursday, 30 April 2020) has expired. The Head of the Examinations Office can authorise late applications in exceptional and justified circumstances. A fee of €10 will be charged.

(Last updated: 5 June 2020)

Where can I find my timetable?

The timetable for Summer Semester 2020 is online: https://stundenplan.hs-furtwangen.de/
Select your study programme and your semester in order to see your courses.

Please note that there may be some changes to the timetable due to the fact that the timetable had to be planned very quickly.
The rooms given on the timetable are not relevant until normal face-to-face lectures are possible again.

(Last updated: 8 April 2020, 11.30am)

 

Where do I find my lecture/seminar?

A course for every course of lectures offered in the Summer Semester has either already been set up on our learning platform FELIX (http://felix.hs-furtwangen.de ), or will be in the next few days. Please register with your HFU access codes in FELIX! FELIX is the information hub and control centre for your digital lectures.

Look for your courses in the catalogue either through „Courses“ – „Catalogue“ – „[your faculty]“ or by „Courses“ – „search“ over the search button.
Register yourself in all courses.
If you cannot find a course yet, it will be set up at latest by 20 April.

There is important information on the first page of every course including answers to the following questions:
- When will the lecture take place? (synchronous or asynchronous)
- Where will the lecture take place? (URL of the virtual meeting room)
- How will the lecture take place? (Tools and communication channels)

(Last updated: 8 April 2020, 11.30am)

Who can I ask if I have questions about my study programme?

The list of contact persons can be found here: List of contact persons

 

 

My internet connection at home is too slow. Can I use the university Wi-Fi?

Please register by email with the Department Office of your faculty if you require a workplace on the university premises. Students with a bad connection, or no internet connection at all at home, can use the University Wi-Fi to attend digital lectures. Your faculty will inform you in which room you are allowed to work.

Only a limited number of workplaces are available. These workplaces are set up at a sufficient distance to each other (a minimum of 2 metres). A headset must be worn to avoid disturbing other students.  Facemasks must also be worn (please bring your own). Students with respiratory symptoms or fever are not permitted to enter the University buildings.

(Last updated: 5 May 2020)

Opening hours and access

Are the libraries open?

Libraries open with limited services from 15.6.2020

  • The libraries are open for lending and return services only from Monday to Thursday (in Schwenningen the library is also open on Friday) from 11.00am to 2.00pm (except public holidays).
  • The libraries cannot yet be used for studying purposes. It is not permitted to remain in the library for longer periods of time, nor is it allowed to use the reading areas.
  • Access to the library is only permitted wearing a nose-mouth protective mask and without any symptoms of respiratory infection.
  • Only members of the University are permitted access to the library. External visitors are currently not permitted.
  • The maximum number of visitors to the library at any one time is limited.
  • Guest cards cannot be issued at present.

Media lending services

  • During opening hours research can be done using the libraries standard collections, which can also be checked out.
  • Books can be borrowed using the self-issuing system.
  • Our bookscanner can be used to make copies from media and magazines in the library.
  • No access is permitted to research PCs. Please carry out your literature research over our BOSS or OPAC catalogues before coming to the library.
  • With the reopening of the libraries, the arrangements for emergency lending of media from our collections have been discontinued.

Return of media

  • It is possible to return borrowed media at any time using the book return box or book trolley at the entrance.

Extensions and reminders

  • From 15 June 2020, we request that you extend the lending period of borrowed media yourself online using our catalogues. You can now extend the use of borrowed media up to a maximum of three times in OPAC or BOSS using your user account.
  • Currently no new library fines are being charged.

Inter-library loans

  • HFU members can book media over inter-library loans using OPAC or BOSS.
  • Please note that the delivery times of inter-library loans may be longer as not all libraries are currently offering this service.
  • Inter-library loans can only be booked and picked up in the library during opening hours.

Payment of fees and loading of HFU cards

  • Fee payment and loading of HFU cards can be done at the machines at the entrance to the libraries.
  • During the opening hours, the card readers in the libraries can be used for payment.

Advisory services and training

  • On-site advisory services are currently not possible.
  • All training, tours and advisory appointments - even for small groups -  cannot be carried out at present.

Please send enquiries by email to:

  • Furtwangen Campus          (bibliothek@hs-furtwangen.de)
  • Schwenningen Campus     (bibliothek-vs@hs-furtwangen.de
  • Tuttlingen Campus            (bibliothek-tut@hs-furtwangen.de)

or directly over the service desk

We offer limited on-campus telephone service under the following numbers:

  • Furtwangen Campus:          07723-920-2207
  • Schwenningen Campus:     07720-307-4770
  • Tuttlingen Campus:             07461-1502-6321

For urgent enquiries contact us over Whatsapp: 017665821965

Please contact the library if you require a publication. We will provide you with the requested media either digitally or in print with pick up by arrangement.
Unlimited access to the full range of digital services offered by the libraries (BOSS, OPAC, DBIS, EZB) is available from home using VPN + Shibboleth.

(Last updated: 18 June 2020)

Opening hours of HFU buildings

Access for students

Furtwangen, Schwenningen and Tuttlingen Campuses:

Monday - Friday 6.30am - 8.00pm (with HFU card only)

 

Last updated: 18 May, 2020

Are the central stores and printing shop open?

The central stores and printing shop in Furtwangen have normal opening hours again:

  • Monday - Thursday: 7.30am - 12.30pm and 1.30 - 4.00pm
  • Friday: 7.30am - 12.30pm

Central stores in Schwenningen:

Monday - Friday: 8.00am - 12.00 noon

In emergencies call the technical hotline at: 07720 307-4296

(Last updated: 6 May 2020)

Do I have access to the HFU buildings?
  • HFU remains closed to the public until further notice.
  • A minimum distance of 1.5m to another person must be maintained.
  • A maximum of 5 persons are allowed in closed rooms while maintaining the minimum distance to another.
  • It is recommended that face masks covering both mouth and nose are worn as soon as more than one person is in a room.
  • Special regulations for the libraries are in place.

(Last updated: 20 April, 2020 12.00 noon)

Are canteens and cafeterias open?

No. The student canteens and cafeterias on the Furtwangen and Schwenningen Campuses will initially remain closed from Tuesday 17 March

 

Information for applicants

How can I apply to start a bachelor's degree in Winter Semester 2020/21?

The online application portal for applications for the Winter Semester will open on 1 July 2020. As soon as the application portal opens, you can apply online, then send your paper documents to us. The application period ends on 20 August 2020. Further information can be found here: Application A - Z

Is academic counselling for school leavers available at the moment?

Academic counselling is currently taking place online and by telephone. Counselling is offered by our General Academic Counselling office and the individual faculties. Initial information and contact details: General Academic Counselling

The faculties and study programmes are also offering online events - check in our events calender.

 

Information for lecturers and other staff

I want to hold an online meeting or an online lecture. What tools does HFU offer?

HFU offers various video-conferencing systems. A helpful overview, including example situations, can be found in FELIX under the VidCo tab at the top of the page. Further instructions and help can be found here: https://howto.hs-furtwangen.de.

 

Where can I get help on online teaching?

The Learning Services Department of HFU has developed guidelines for online teaching and an online course entitled "Von der Präsenz- zur Online-Lehre" (Changing from face-to-face to online teaching) to support you in holding your courses online. In addition, lecturers can contact Learning Services at any time over our ticket system (servicedesk.hs-furtwangen.de) or by telephone (07723 920-1382).

Guidelines
"Von der Präsenz zur Online-Lehre" online course

Is it possible to work in the labs?

We have started to open the labs. Special safety regulations apply, such as distancing rules, mouth and nose masks and disinfection of devices used.

Plan to reopen the labs in FELIX

Hygiene instructions

Keeping your distance

A minimum distance of 1.5m should be observed. Exceptions are activities where close body contact cannot be avoided. In such cases appropriate protective measures must be taken, such as wearing a mask which covers both the mouth and the nose.

 

Basic hand hygiene

After blowing your nose, coughing or sneezing; after using public transport; after contact with railings, door and other handles, before and after meals; before putting on a face mask and after taking it off, after going to the toilet, ...by:

Coughing and sneezing etiquette

Coughing and sneezing into the crook of your arms are two of the most important preventative measures! When coughing or sneezing, keep as far away from other people as possible. It is best to turn away.

Covering your nose and mouth

While at University, your mouth and nose should always be covered, if it is not possible to maintain a minimum distance of 1.5m (better is 2m) and if there is no barrier available: this reduces the risk of infecting others through coughing, sneezing or speaking. It is not necessary to wear a face mask during lectures if the required safety distance is observed, however it is allowed. Instructions on the correct use of face masks are listed in this information from the Ministry of Social Welfare: https://sozialministerium.baden-wuerttemberg.de/de/service/presse/meldung/ pid/auch-einfache-masken-helfen/

 

Avoid touching

Don't touch your face especially your mucous membranes, i.e. your mouth, eyes or nose, with your hands. Don't touch, hug or shake hands with anyone. If at all possible, avoid touching things that are normally touched with hands, such as door handles or buttons in lifts. Use your elbows instead. At the entrances to the University there are paper towels available which can be used to open doors and afterwards thrown away in the rubbish bins provided. Instructions on what to do are taped to the doors.

 

 

Printers/copiers

Printers in the University should only be used with the end of a pen which you have brought yourself. Instructions are provided on the printers.

Symptoms of illness

If you have any symptoms of illness (e.g. a high temperature, dry cough, respiratory problems, loss of taste or smell, a sore throat), stay at home and seek medical advice/treatment.

 

Room hygiene

Physical distancing: a distance of 1.5m must also be observed in classes. This means that the tables in lecture rooms must be separated from each other and as a result far fewer students than normal can be permitted in each room. The maximum size of groups depends on the size of the room.

This rule must be observed during teaching and during examinations. No partner and groupwork is allowed. During activities where close bodily contact cannot be avoided, a facemask covering both mouth and nose must be worn.

Regular and correct airing of the rooms is particularly important. This must be carried out several time daily, at least once an hour, by opening the windows or doors fully for several (a minimum of 5) minutes. When doing so it is important to be careful not to create further risks by touching the window handles with the whole hand or the fingers. A paper handkerchief or a paper towel should be used.

 

Toilet hygiene

Sufficient liquid soap and cloth or paper towels must be available in all toilets and refilled regularly.

In toilets every second sink will be blocked off and cannot be used. In the men's toilets every second urinal will be blocked off and cannot be used to increase the distance between individuals. Face-to-face lectures will be organised so that only one person of each sex can go to the toilet at any time.

Toilet seats, taps, sinks and floors should be cleaned daily. After removing contamination by faeces, blood or vomit with a surface disinfectant on a disposable cloth, a specific disinfection must be used. Strong rubber gloves must be worn.

Changing tables should be disinfected immediately after use.

Prevention of infection in the breaks

The required distancing must also be observed in the breaks. Staggered breaks can prevent too many students going to the toilets and break rooms at the same time. Long queues at the drinks machines should be avoided. Lines should be marked on the floor if necessary.

Risk groups

Certain groups of people carry a higher risk of suffering severe COVID-19 symptoms (see information from the Robert Koch Institute https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogruppen.html).
These include specifically those with pre-existing conditions such as:

  • diseases of the heart and circulation systems (e.g. coronary heart disease and high blood pressure)
  • chronic lung disease (e.g. COPD)
  • chronic liver disease
  • diabetes mellitus
  • cancer
  • a weak immune system (e.g. as a result of an illness which weakens the immune system, or regular medication which affects and possibly lowers the immune system, such as cortisone).
Organisation of lectures and moving between lectures

It is important to ensure that not all students use the same corridors between the lecture rooms and the exits to the campus at the same time. To separate them lines can be put on the floors or the walls, for example. If it is not possible to separate students enough, facemasks covering the mouth and nose must be worn.

As far as possible, the starting times of the various lectures, and in particular those of examinations, should be staggered in order to avoid large groups of people at peak times.

Students must be aware that distancing and hygiene rules must also be observed at bus stops and while waiting for public transport.

 

Registration regulations

Due to the high number of COVID-19 corona virus cases, for the protection of everyone at Furtwangen University you are urgently requested to follow the instructions below:

  1. Anyone who has tested positive for covid-19 is not permitted to enter University premises until they can provide proof that they are no longer infectious.
  2. Anyone who was, or is, in contact with a person infected by the COVID-19 coronavirus are not permitted to enter the University for 14 days following contact.
  3. University employees affected should immediately register by email at lagezentrum(at)hs-furtwangen.de to clarify their employment situation. Please ensure that you include a contact phone number in this email.
  4. Any students affected should contact the Examinations Office (Prüfungsamt) and the contact person in the relevant faculty by email or phone to find solutions which avoid or minimise any detrimental effect on your studies.
  5. All those who have recently returned from abroad are subject to the quarantine regulations of the Ministry of Social Affairs.
Contact details

We would like to emphasise once more that we consider these measures to be absolutely essential to protect all concerned.
If you have any questions, please do not hesitate to contact us by email at: lagezentrum(at)hs-furtwangen.de

Additional information

Additional information on current developments and how to deal with the COVID-19 coronavirus can be found on the website of the World Health Organization.