Privacy Policy

Please note: only the German version of this information is legally binding.

I. Name and address of controller

The controller as defined by the General Data Protection Regulation (GDPR) and other Member State national data protection laws, as well as in other data protection legislation, is:

Furtwangen University
Robert-Gerwig-Platz 1
78120 Furtwangen
Tel: 07723 920-0
Email:
info(at)hs-furtwangen.de
represented by the President of Furtwangen University, Prof. Dr. Rolf Schofer.
Website:
www.hs-furtwangen.de

II. Name and address of data protection officer

The data protection officer appointed by the above-mentioned controller is:

Prof. Dr. Dirk Koschützki
Furtwangen University
Robert-Gerwig-Platz 1
78120 Furtwangen

Email: dirk.koschuetzki(at)hs-furtwangen.de

III. General information regarding data processing

1. Scope of personal data processing

In principle we collect and use the personal data of our users only in as far as this is necessary for the provision of a functioning website and of our content and services. The collection and use of the personal data of our users is carried out on a regular basis only upon receipt of user consent. Exceptions to this rule, are cases where it is not possible to gain consent in advance for practical reasons, and where processing of such data is allowed by law.

2. Lawful basis for the processing of personal data

The lawful basis for the request for permission to process personal data is set out in Art. 6 (1) a) of the GDPR.
The lawful basis for the processing of personal data necessary for the completion of a contract, in which the contract party is the person involved, is set out in Art. 6 (1) b) of the GDPR. This is also valid for processing which is necessary to carry out pre-contractual measures.
The lawful basis for the processing of personal data necessary for the fulfillment of legal requirements by our organization is set out in Art. 6 (1) c) of the GDPR.
The lawful basis for cases where the processing of personal data is in the vital interest of the party involved, or that of another natural person, is set out in Art. 6 (1) d) of the GDPR.
The lawful basis for processing in cases where it is necessary to safeguard the legitimate interests of our organization or those of a third party, and where these are not outweighed by the interests and fundamental rights and freedoms of the party involved, is set out in Art. 6 (1) f) of the GDPR.

3. Data erasure and storage duration

The personal data of the party involved will be erased or become inaccessible as soon as the purpose for storage ceases to apply. Extended storage of data can occur if the person involved is subject to legal regulations, laws or other directives of the European Union in which this is designated by European or national legal authorities. In addition, access to data will be blocked or data will be erased in cases where the storage deadline has expired according to defined norms, except in cases where it is necessary to extend data storage duration in order to complete or fulfill a contract.

IV. Availability of the website and setting up of logfiles

1. Description and scope of data processing

Every time our internet page is accessed, our system automatically collects data and information from the computer system of the accessing computer. In doing so, the following data is collected:

  1. Information regarding the browser type and the version used
  2. User's operating system
  3. User's IP address
  4. Date and time of access
  5. Websites which are accessed from the user's system through our website

The data is also stored in the logfiles of our system. These data and other personal data of the user is not stored.

2. Lawful basis for data processing

The lawful basis for the temporary storage of the data and the logfiles is set out in Art. 6 (1) f) of the GDPR.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the user's computer to access our website. To do so, the IP address of the user remains stored for the duration of the access.

Storage of logfiles is carried out to ensure the website can operate. In addition the data are used to optimize the website and to ensure the security of our information engineering systems. The data is not analyzed for marketing purposes during this process.

Processing of this data is necessary for the purposes of our legitimate interests as set out in Art. 6 (1) f) of the GDPR.

4. Storage duration

The data are erased as soon as they are no longer needed for their original processing purpose. In the case of data collection to provide access to the website, this occurs when the relevant session is ended.

The data in logfiles are erased within 7 days at latest. Longer storage is possible. In this case the IP addresses of the users are erased or made illegible so that they are no longer personally identifiable.

5. Options for withdrawal of consent and removal

The collection of data to provide access to the website and the storage of data in logfiles is strictly necessary for the operation of the internet pages. As a result users cannot withdraw their consent.

V. Use of cookies

1. Description and scope of the data processing

Our webpages use cookies. Cookies are text files which are stored in the internet browser or are stored by the internet browser in the computer system of the user. When a user accesses a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic string of text or "unique identifier", which enables our website to recognize the browser when it reloads our website.

In the cookies the following data are stored and transmitted:

  1. Search settings

We use cookies in order to make our website more user-friendly. Some elements of our internet pages require that the accessing browser can also be identified after a change in pages.

We also use cookies on our website to analyze the browsing behaviour of our users.

For this purpose the following types of data can be transmitted:

  1. Entered search terms
  2. Frequency of page views
  3. Use of website functions

The user data gained in this way are technically manipulated so that they are not personally identifiable. As a result it is no longer possible to identify who the data belongs to. This data, and any other personal user data, are not stored.

Upon access to our website, users are informed by a floating banner about the use of cookies for analytical purposes and referred to this data protection declaration. This is followed by information on how to prevent the storage of cookies in the browser settings.

2. Lawful basis for data processing

The lawful basis for the processing of personal data using cookies is set out in Art. 6 (1) f) of the GDPR.

3. Purpose of data processing

The purpose of the use of cookies which are technically necessary, is to simplify the use of websites for the users. Some functions of our internet pages simply cannot be offered without the use of cookies. For these the browser must also be recognized after a page change.

  1. Awareness of search settings

The user data collected through the use of cookies which are technically necessary, are not used to produce user profiles.

The use of analysis cookies serves to improve the quality of our website and its content. By using analysis cookies we find out how the website is used and are able to continually improve what we offer.

Processing of this data is necessary for the purposes of our legitimate interests as set out in Art. 6 (1) f) of the GDPR.

4. Storage duration, options for withdrawal of consent and removal

Cookies are stored on the user's computer and from here are transmitted to our page. Thus, as a user, you also have control over the use of cookies. By changing the settings in your internet browser, you can deactivate or limit the transmission of cookies. Cookies which have already been stored can be deleted at any time. You can also set your browser to delete cookies automatically. Please be aware that if cookies for our website are deactivated, this may limit the functionality of the website.

VI. Newsletter

1. Description and scope of data processing

It is possible to subscribe to a free newsletter on our website. As part of the registration process, the data from the registration form is transmitted to us.

The following data are also collected during the registration process:

  1. IP address of the accessing computer
  2. Date and time of registration

For the processing of data, consent is requested during the registration process and the user is referred to this data protection declaration.

No data is forwarded to a third party through the data processing necessary to send the newsletter. The data are used exclusively for the sending of the newsletter.

2. Lawful basis for data processing

The lawful basis for the processing of data, after the user has registered for the newsletter by providing their consent, is set out in Art. 6 (1) a) of the GDPR.

3. Purpose of data processing

The user email address is stored to enable the newsletter to be delivered.

The storage of other personal data during the registration process serves to avoid misuse of the services or the email address used.

4. Storage duration

The data are erased as soon as they are no longer needed for their original processing purpose. The user email address is therefore stored as long as the subscription to the newsletter is active.

Other personal data collected during the registration process are generally erased within 7 days at latest.

5. Options for retraction of consent and removal

Subscription to the newsletter can be cancelled by the user at any time. A link for this purpose is provided in each newsletter.

In this way it is also possible to withdraw the consent for storage of the personal data collected during the registration process.

VII. Contact form and email contact

1. Description and scope of data processing

Our internet pages contain contact forms which can be used for electronic communication. If users take advantage of this option, the data entered in the forms are transmitted to us and are stored.

At the point in time of sending the message, the following data are stored:

  1. User IP address
  2. Date and time of registration

In order to process the data, the consent of the user is requested during the transmission process and the user is referred to this data protection declaration.

A message may also be sent to an already-existing email address. In this case, the user's personal data transmitted with the email, are stored.

No data is transmitted to a third party during this procedure. The data are used exclusively for the communication process.

2. Lawful basis for data processing

The lawful basis for the processing of the data after the user has given consent, is set out in Art. 6 (1) a) of the GDPR.

The lawful basis for the processing of the data which is transmitted during the sending of an email is set out in Art. 6 (1) f) of the GDPR. If the purpose of the email contact is to conclude a contract, the lawful basis for the processing of data is additionally set out in Art. 6 (1) b) of the GDPR.

3. Purpose of data processing

Processing of personal data from the form exclusively serves the communication process. In the case of email communication, the processing of the data is necessary for our legitimate interests. Other personal data processed during the transmission process serve to prevent misuse of the contact form and to ensure the security of our technical information systems.

4. Storage duration

Data are erased as soon as they are no longer needed for their original processing purpose. For the personal data from the contact form and those which were sent by email, this happens when that particular conversation with the user is ended. The conversation is considered ended when it is clear from the circumstances that the matter in question has clearly been brought to a conclusion.

Additional personal data collected during transmission are erased within 7 days at latest.

5. Options for withdrawal of consent and removal

The user has the option of withdrawing his or her consent for the processing of personal data at any time. If the user contacts us by email, he or she can withdraw consent to the storage of his or her personal data at any time. In such a case, this would end the communication.

In this case, all personal data which were stored in the process of establishing contact will be erased.

VIII. Web analytics using Matomo (formerly PIWIK)

1. Scope of processing of personal data

We use the open source software tool Matomo (formarly PIWIK) on our website to analyze the browsing behaviour of our users. The software places a cookie on the user's computer (see section on cookies above). When users load a page on our website, the following data are stored:

  1. Two bytes of the IP address of the user's system
  2. Webpage loaded
  3. Website from which the user accessed our webpage (referrer)
  4. Subpages subsequently loaded after accessing the first webpage
  5. Time spent on the webpage
  6. Frequency of access to the webpage

The software runs exclusively on our webpage servers and the user's personal data is only stored there. Data is not transmitted to a third party.

The software is set up so that the IP addresses are not stored in their entirety. Two bytes of the IP address are hidden (e.g. 192.168.xxx.xxx), making it impossible to use the shortened IP address to identify the computer loading the page.

2. Lawful basis for the processing of personal data

The lawful basis for the processing of personal data is set out in Art. 6 (1) f) of the GDPR.

3. Purpose of data processing

Processing of the user's personal data enables us to analyze the browsing behaviour of our users. By analyzing the data, we can gather information about the use of the individual components of our webpages. This helps us to improve our webpages on a continual basis and make them more user-friendly.

Processing of the data is necessary for the purpose of our legitimate interests as set out in Art. 6 (1) f) of the GDPR. By making the IP anonymous, the interests of the user which require protection of their personal data are adequately taken into account.

4. Storage duration

The data are erased as soon as they are no longer needed for their original purpose.

In this case, this occurs after 180 days.

5. Options for withdrawal of consent and removal

Cookies are stored on the user's computer and from here they are transmitted to our page. Therefore, you as the user also have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or limit the use of cookies. Cookies which have already been stored can be deleted at any time. You can also set your browser to delete cookies automatically. If cookies for our website are deactivated, it may affect the functionality of our website.

An analytics opt-out option is offered on our website. To use it, you should follow the link provided. By doing so another cookie is stored in your system which tells our system not to store your user data. If you delete this cookie from your system, the opt-out cookie will have to be set up again.

Further information regarding the privacy settings of the Matomo software can be found under the following link: matomo.org/docs/privacy/.

IX. Rights of the data subject

If your personal data is processed, according to the GDPR you are considered a data subject and as such have the following rights:

1. Right of access by the data subject

As the data subject you have the right to obtain from the controller, confirmation as to whether or not your personal data are being processed. Where that is the case, you are entitled to have access to the following information:

  1. the purposes of the processing of the personal data;
  2. the categories of personal data concerned;
  3. the recipients or categories of recipient to whom the personal data have been or will be disclosed;
  4. the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
  5. the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data related to you, or to object to such processing;
  6. the right to lodge a complaint with a supervisory authority;
  7. where the personal data are not collected from you, any available information as to their source;
  8. the existence of automated decision-making, including profiling, referred to in Art. 22 (1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for you.

You have the right to be informed as to whether or not your personal data are transferred to a third country or to an international organisation. In this case you have the right to be informed of the appropriate safeguards pursuant to Art. 46 of the GDPR relating to the transfer.

2. Right to rectification

You have the right to obtain from the controller, without undue delay, the rectification and/or completion of inaccurate/incomplete personal data which concerns you.

3. Right to restriction of processing

You have the right to obtain from the controller restriction of processing where one of the following applies:

  1. you contest the accuracy of the personal data for a period enabling the controller to verify the accuracy of the personal data;
  2. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
  3. the controller no longer needs the personal data for the purposes of processing, but they are required by you for the establishment, exercise or defence of legal claims; or
  4. if you have objected to processing pursuant to Art. 21 (1) of the GDPR pending the verification whether the legitimate grounds of the controller override your own.

Where processing has been restricted, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If processing has been restricted pursuant to the above-mentioned conditions, you shall be informed by the controller before the restriction of processing is lifted.

4. Right to erasure

a) Erasure obligation

You have the right to obtain from the controller the erasure of personal data which concerns you without undue delay, and the controller is obliged to erase such personal data without undue delay where one of the following grounds applies:

  1. the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
  2. you withdraw consent on which the processing is based according to Art. (1) a) or Art. 9 (2) a) of the GDPR, and where there is no other legal ground for the processing;
  3. you object to the processing pursuant to Art. 21 (1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2 ) of the GDPR;
  4. the personal data have been unlawfully processed;
  5. the personal data have to be erased to comply with a legal obligation in Union or Member State law to which the controller is subject;
  6. the personal data have been collected in relation to the offer of information society services referred to in Art. 8 (1) of the GDPR.

b) Information to a third party

Where the controller has made the personal data public and is obliged pursuant to Art. 17 (1) of the GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers who are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copies or replications of, those personal data.

c) Exceptions

Right to erasure does not apply if processing is necessary in the following circumstances:

  1. for exercising the right of freedom of expression and information;
  2. for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the area of public health in accordance with Art. 9 (2) h) and i) and Art. 9 (3) pf the GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 (1) of the GDPR in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
  5. for the establishment, exercise or defence of legal claims.

5. Notification obligation regarding rectification or erasure of personal data or restriction of processing

If you have exercised your rights to rectification, erasure or restriction of processing, the controller must communicate any such rectification or erasure of personal data or restriction of processing to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort.

You have the right to request the controller to provide you with information on these recipients.

6. Right to data portability

You have the right to receive the personal data which concerns you, and which you have provided to a controller, in a structured, commonly used and machine-readable format. You also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where:

  1. the processing is based on consent pursuant to Art. 6 (1) a) or Art. 9 (2) a), or on a contract pursuant to Art. 6 (1) b) of the GDPR; and
  2. the processing is carried out by automated means.

In exercising this right you also have the right to have the personal data transmitted directly from one controller to another, where technically feasible. This right should not adversely affect the rights and freedoms of others.

7. Right to object

You have the right to object, on grounds relating to your particular situation, at any time, to processing of personal data which concerns you and which is based on Art. 6 (1) e) or f) of the GDPR, including profiling based on those provisions.

The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

Where personal data are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

Where you object to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

8. Right to withdraw consent

You have the right to withdraw your consent to the processing of your personal data at any time. Withdrawal of your consent does not affect the lawfulness of processing based on consent before its withdrawal.

9. Automated individual decision-making including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects which concern you or similarly significantly affect you. This does not apply if the decision:

  1. is necessary for entering into, or performance of, a contract between yourself and a data controller;
  2. is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
  3. is based on your explicit consent.

These decisions shall not be based on special categories of personal data referred to in Art. 9 (1), unless Art. 9 (2) a) or g) applies, and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.

In the cases referred to in points (1) and (3), the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

10. Right to lodge a complaint with an independent supervisory authority

Without prejudice to any other administrative or judicial remedy, every data subject has the right to lodge a complaint with a supervisory authority, in particular in the Member State of his or her habitual residence, place of work or place of the alleged infringement if the data subject considers that the processing of personal data relating to him or her infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 of the GDPR.